Case Study: Payroll Processing for a Multi-Location Daycare Center
- Miranda Kishel
- Mar 10, 2024
- 2 min read
Client Background
A chain of daycare centers with six locations and 75+ employees needed payroll processing assistance after facing IRS penalties and staff complaints due to payroll errors and inconsistent tax filings. The client hired Development Theory to help with payroll for a daycare.
The Challenge
Missed Payroll Tax Deposits: Payroll tax filings were not submitted on time, leading to IRS penalties.
Incorrect Overtime & Benefit Deductions: Some employees were overpaid, while others were underpaid, due to benefit deduction errors.
High Employee Turnover & New Hire Processing Delays: Frequent staffing changes created payroll processing inefficiencies.
Timekeeping & Overtime Compliance Issues: Staff hours were tracked manually, leading to disputes over overtime pay.
Our Approach
Automated Payroll System Implementation: Transitioned payroll to QuickBooks Payroll, ensuring automatic tax withholding and direct deposit.
Payroll Tax Compliance Audit: Corrected past tax filing mistakes and ensured timely future deposits.
Overtime & Benefit Deduction Fixes: Created structured policies to handle overtime pay, PTO, and benefits deductions accurately.
Employee Self-Service Portal Setup: Allowed employees to access pay stubs, W-2s, and PTO balances online.
Time Tracking System Integration: Implemented a digital time clock system to prevent disputes over hours worked.
The Solution
Eliminated payroll processing delays, ensuring on-time payments.
Fixed payroll tax deposit issues, avoiding future IRS penalties.
Standardized pay structures, ensuring accurate overtime and benefit deductions.
Streamlined payroll for new hires, reducing processing time by 50%.
Results & Impact
Payroll processing accuracy improved by 95%, reducing employee complaints.
IRS penalties avoided, thanks to correct payroll tax filings.
Employee turnover decreased by 20%, as payment consistency improved morale.
Saved the owner 10+ hours per week, allowing more focus on operations.
Client Feedback
"I used to dread payroll week, but now everything runs smoothly. My staff is happy, and I don’t worry about IRS penalties anymore!"
Development Theory Can Help Business Owners Like You
Is your payroll a headache? Would you like to save time each week and outsource your payroll to the experts? Our Payroll service might be perfect for you - we process your payroll, manage your reports, and file your quarterly withholdings. It's time to stop stressing about payroll!
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