Case Study: Payroll Processing for a Regional Landscaping Company
- Miranda Kishel
- Mar 20, 2024
- 2 min read
Client Background
A regional landscaping company with seasonal employees and multiple pay structures needed a payroll solution to streamline hourly, contract, and seasonal worker payments while staying compliant with overtime laws. The client hired Development Theory to help with payroll for a landscaping company.
The Challenge
Seasonal Workforce Challenges: Payroll fluctuated significantly between peak and off-seasons, making cash flow management difficult.
Payroll Compliance Issues: Overtime laws were not correctly followed, leading to potential liabilities.
Different Employee Pay Structures: The company had a mix of hourly, salary, and contract workers, making payroll complex.
Missed Payroll Tax Deadlines: Payroll tax deposits were inconsistent, leading to IRS penalties.
Our Approach
Payroll System Automation: Implemented QuickBooks Payroll to handle varying pay structures.
Seasonal Payroll Budgeting: Developed a cash flow plan for peak and off-season payroll.
Overtime & Compliance Training: Ensured state and federal labor laws were followed.
Payroll Tax Filing & Automation: Set up automatic payroll tax calculations and payments.
Employee Time Tracking Integration: Connected payroll with a time-tracking system, reducing manual errors.
The Solution
Ensured accurate and timely payroll, reducing employee disputes.
Complied with overtime laws, preventing labor law violations.
Automated payroll tax payments, avoiding penalties.
Created a payroll budgeting plan, preventing cash flow shortages.
Results & Impact
Payroll processing time reduced by 75%, allowing the owner to focus on operations.
Avoided $10,000 in IRS penalties by ensuring timely tax payments.
Improved employee satisfaction, reducing turnover.
Cash flow stabilized, preventing payroll-related financial strain.
Client Feedback
"Payroll used to be a nightmare, especially in the off-season. Now it’s seamless, and I never worry about tax penalties again!"
Development Theory Can Help Business Owners Like You
Is your payroll a headache? Would you like to save time each week and outsource your payroll to the experts? Our Payroll service might be perfect for you - we process your payroll, manage your reports, and file your quarterly withholdings. It's time to stop stressing about payroll!
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